WhatsApp in Businesses: GDPR Compliance Assessment

With a user base exceeding two billion people worldwide, WhatsApp has established itself as one of the leading instant messaging services. Alternatives such as Signal and Threema also enjoy popularity.

Teamwire, Mar 21 2024

The Flip Side of WhatsApp and Co.

Many businesses also utilize WhatsApp internally to streamline communication among employees, coordinate teamwork, and exchange information with customers. However, the use of WhatsApp in business contexts raises questions regarding compliance with the General Data Protection Regulation (GDPR).


Understanding the GDPR

The GDPR is a European data protection regulation that came into effect in May 2018, governing the protection of personal data. Companies are obligated to ensure data protection in accordance with the GDPR to safeguard the privacy of citizens within the European Union. Non-compliance with the GDPR can result in significant penalties for companies of all sizes, from small-scale operations to global players.

No Need to Worry About GDPR



Why Might WhatsApp Violate the GDPR?

The use of WhatsApp in businesses can pose various data protection issues. WhatsApp requires access to the contact data on each user’s device, meaning that all phone numbers stored in contacts, regardless of whether they use WhatsApp, are transmitted. This data transmission could be viewed as a breach of the GDPR since explicit consent from the affected individuals for the transmission of this data is typically not obtained.

Another issue concerns data security. Although WhatsApp provides end-to-end encryption, ensuring that messages can only be read by the involved users, the data is stored on WhatsApp servers, which may be located outside the European Union. This contradicts the requirements of the GDPR, which stipulate that personal data may only be stored in countries ensuring an adequate level of data protection.

Another aspect casting doubt on WhatsApp’s GDPR compliance is the selective deletion of data. Companies must be able to delete personal data upon request. However, with WhatsApp, it is not possible to selectively remove certain data without affecting the entire communication.


The Alternative for Businesses, Enterprises & Authorities: Teamwire

Are you looking to enable efficient and intuitive communication among your employees? Even for mobile teams such as those in hospitals, construction sites, or on patrol? This can be achieved without risk!

Serenity thanks to Secure Communication



Companies seeking a GDPR-compliant messaging solution can turn to Teamwire as an alternative to WhatsApp. Teamwire offers a secure messaging platform specifically designed for businesses. The cornerstone: a range of data security features enabling compliance with all GDPR requirements. And all of this with straightforward usability.

Teamwire ensures secure data storage in data centers within the European Union to guarantee data protection. The platform also provides end-to-end encryption to ensure the confidentiality of communication. Furthermore, Teamwire enables selective data deletion in accordance with GDPR requirements.

In addition to its focus on data protection, Teamwire also offers features such as group chats, file transfer, and support for voice messages to facilitate internal communication and collaboration within the company.



Conclusion: GDPR Compliance with Teamwire

To meet GDPR requirements and ensure data protection, businesses should carefully evaluate the use of WhatsApp in business contexts. Teamwire offers a GDPR-compliant alternative with secure data storage, end-to-end encryption, and features for selective data deletion. With Teamwire, companies can fulfill GDPR mandates and enhance the trust of their customers and employees, allowing them to focus on their business endeavors with peace of mind.