Privacy Policy

Privacy Policy

1.  Data Privacy Statement

1.1  The privacy of personal data of users is very important to grouptime GmbH, Tittmoninger Straße 11, D-81679 München, Germany (hereinafter: grouptime GmbH). grouptime GmbH is aware of the sensibility of personal data and therefore grouptime GmbH commits to use the personal data trustfully and responsibly, as well as to observe the applicable data protection law. 

1.2  grouptime GmbH commits to data security. grouptime GmbH takes commercially reasonable precautions — including administrative, technical, and physical measures — to protect personal data against loss, theft and misuse, as well as against unauthorized access, disclosure, alteration and destruction. However, users transmit personal data at their own risk. grouptime GmbH makes big efforts to ensure the security of its Services. However, please note that this is not a guarantee that personal data may not be accessed, disclosed, altered, or destroyed by breach of any of the physical, technical, or administrative safeguards of grouptime GmbH.

If grouptime GmbH learns of a security systems breach, then grouptime GmbH may attempt to notify its users and/or customers electronically so that users and/or customers can take appropriate protective steps. grouptime GmbH may post a notice via its Services if a security breach occurs.

1.3   grouptime GmbH commits not to pass the personal data on to third parties, unless grouptime GmbH is explicitly authorised to do so. grouptime GmbH wants to point out, that the personal data may be used for the purpose of internal product research anonymously in a form that does not personally identify users.

1.4  In case of termination of the contractual relationship with grouptime GmbH all personal data will be deleted pursuant to legal requirements.

2.  Consent to the Collection, Storage and Use of Personal Data

As users of the Services of grouptime GmbH users consent to the following:

2.1  grouptime GmbH, Tittmoninger Straße 11, D-81679 München, Germany may collect personal data of users and process the storaged data for the purposes of constitution, enforcement and winding-up the contractual relationship of users with grouptime GmbH. A consent of users encompasses in particular:

- inventory data, e.g. name, telephone number, e-mail address;

- usage data, e.g. user name, password, answers to security questions, device identifier, Mac-address, IP-address;

- log data: The servers of grouptime GmbH automatically record information created by the use of users of the Services. The users are aware of the fact that log data may include information such as the IP address, operating system, client type, device in use, browser type, usage duration, communication patterns, messages sent/received, etc. of users. Other actions, such as interactions with users or content, may also be included in log data. grouptime GmbH does this to help improving the quality, performance, design, functionality and security of its Services.

PLEASE NOTE:

All personal data is anonymized as far as possible on grouptime GmbH’s servers (e.g. phone numbers are one-way encrypted to a hashed value).

grouptime GmbH may access the phone numbers and email addresses in the address book of a user to connect a user within its Services with the people the user knows. grouptime GmbH requires this information to operate, maintain and provide its Services to the users.

IMPORTANT:

grouptime GmbH believes that the address book on the devices used for the Services is the personal data of users. Before grouptime GmbH finds colleagues for its users, email addresses and phone numbers get converted to anonymized, one-way encrypted values. After finding colleagues this data is immediately deleted from the servers of grouptime GmbH. Therefore grouptime GmbH does NOT store any data of the address books of users on its servers.

Some of the personal data of users, like the name or the user name, may be listed on a profile page, which can be visible for other users. Users may provide grouptime GmbH with optional additional information for the profile page, such as a user profile, a short biography, a location, or a picture. 

2.2  grouptime GmbH may collect, process and use additional usage data with the help of cookies and use the data to improve the Services.

Please note: grouptime GmbH does not require cookies for many parts of the Services. A cookie is a small data file that is transferred to the computer or device hard disk of users. grouptime GmbH may use both session cookies and persistent cookies to improve its Services, to better understand how users interact with its Services and to monitor aggregate usage by users and web traffic routing on its Services. Most internet browsers automatically accept cookies. Users can instruct their browser, by editing its options, to stop accepting cookies or to prompt it before accepting a cookie from the websites users visit.

2.3  grouptime GmbH may use the contact information of users to send administrative messages or information about its Services to the users. If these communications are part of the Services and/or the user accounts with grouptime GmbH, users are aware that they may not opt-out from receiving them. In other cases users have the right to unsubscribe from these messages by following the instructions contained within the messages or the instructions on the web site of the Services of grouptime GmbH. Users know that grouptime GmbH uses a “click-through URL” linked to content on the Services of grouptime GmbH in their messages: if users click on one of these URLs, users will pass through a separate server before arriving at the destination page on the Services. grouptime GmbH tracks this click-through data to help it determine interest in particular topics and measure the effectiveness of customer communications. If users prefer not to be tracked in this way, users should not click text or graphic links in these messages.

3.  Information Collection and Use

In General: grouptime GmbH processes, collects and uses personal data to provide the Services and improve them over time.

Data Storage: grouptime GmbH supports strong data protection, and all data is stored on servers located in Germany and/or the European Union.

Encryption: The Services of grouptime GmbH are transmitting data using encryption, and all data is stored encrypted on the servers. In addition, all messages and digital content are automatically encrypted by the sender, and after the transmission decrypted by the receiver.  

Text, Multimedia, Location, Group Messages and Status Updates: The Services of the grouptime GmbH are primarily designed to help users communicate and share with colleagues and teams. The information users provide to grouptime GmbH is information users are asking grouptime GmbH to exchange privately with the people they choose. This includes not only the messages, text, status updates, multimedia files, audio recordings, links and locations users send and the metadata provided with these messages, but also the contact and group lists users create, the people and groups users communicate with, and many other bits of information. grouptime GmbH always keeps the information users provide private and strictly confidential.

Information Collected by Contacts of Users: When users use the Services of grouptime GmbH to send messages, post status updates, share content, chat, etc., the information they share is visible to the people they choose and to the people they communicate with. These contacts and/or groups can read, collect, use or distribute the personal data of users. Users are responsible for the information they choose to submit.

Location Information: Users may choose to note a location in their messages. In order to help improve the Services of grouptime GmbH, this location data may be collected anonymously in a form that does not personally identify users.

Third Party Services: grouptime GmbH may use a variety of services by third parties to help provide the Services, such as hosting, and to help it understand the use of the Services, such as analytics tools. These third party services may collect information sent by the browser, app, client or device of users.

4.  Disclosure of Personal Data to Third Parties

Service Providers: Certain trusted third parties are engaged by grouptime GmbH to perform functions and provide services, such as hosting and processing payments. grouptime GmbH may share personal data with these third parties, but only to the extent necessary to perform these functions and provide such services, and only pursuant to obligations mirroring the protections of this Privacy Policy. These companies are obligated to protect personal data. grouptime GmbH carefully selects these service providers and reviews them regularly to ensure that the privacy of users is preserved.

Push Notifications: grouptime GmbH is using push notifications to provide the Services. Push notifications allow users to get informed of new messages, even if the device is in standby or an app is closed. Push notifications are delivered by service providers like Apple, Google or Microsoft. Thereby a device is given an anonymized and encrypted identifier, in order to prevent a personal identification. The content of push notifications is transmitted encrypted. According to the knowledge of grouptime GmbH, the transmitted data is solely used to deliver a particular push notification to a specific user. However, grouptime GmbH has no influence or control on the usage of the transmitted data by the service providers of the push notifications. It cannot be ruled out that thereby personal data is transmitted in foreign countries. If you don’t want to receive push notifications or don’t want to send content in push notifications, this can be configured. 

Law and Harm: grouptime GmbH may disclose personal data, if grouptime GmbH believes that it is reasonably necessary to comply with a law, regulation or legal request; to address fraud, security or technical issues; to protect the safety of any person; or to protect grouptime GmbH's rights or property.

Business Transfers: In the event that grouptime GmbH is involved in a bankruptcy, merger, acquisition, reorganization or sale of assets, the personal data of users may be sold or transferred as part of that transaction. The promises in this Privacy Policy will apply to personal data as transferred to the new entity.

5.  User Interaction

A user, who has the phone number and/or email address of another user stored in her/his address book, will be able to contact the other user. To avoid unwanted messages and communication within the Services of grouptime GmbH, users can protect their privacy by leaving chats and blocking users.

6.  Modifying Personal Data

grouptime GmbH provides registered users of the Services with tools to access or modify the personal data users provided and associated with their account. Users have to ensure that their contact information and preferences are accurate, complete, and up to date. For other personal data, grouptime GmbH makes good faith efforts to provide users with access so users can request that grouptime GmbH corrects the data if it is inaccurate or delete the data if grouptime GmbH is not required to retain it by law or for legitimate business purposes. grouptime GmbH may decline to process requests that are unreasonably repetitive, require disproportionate technical effort, jeopardize the privacy of others, are extremely impractical, or for which access is not otherwise required by local law.

7.  Third-Party Sites and Services

The Services of grouptime GmbH may contain links to third-party websites, products, and services. The Services of grouptime GmbH may also use or offer products or services from third parties. Information collected by third parties is governed by their privacy practices. grouptime GmbH encourages users to learn about the privacy practices of those third parties.

8.  Companywide Commitment to Privacy

To make sure personal data is secure, grouptime GmbH communicates its privacy and security guidelines to employees of grouptime GmbH and strictly enforces privacy safeguards within the company.

9.  Data Protection Officer

If users have any queries with the data protection of grouptime GmbH or any further questions please refer to its data protection officer: Tobias Stepan (contact him at: privacy (at) teamwire (dot) eu ).

10.  Rights of Users

Users have the right to information free of charge about their stored personal data at any time and, if applicable, the right to correct, block or delete the data. For this purpose users should please refer to the data protection officer of grouptime GmbH or to their personal settings on the Services.

11.  Changes to this Policy

grouptime GmbH may revise this Privacy Policy from time to time without reason by informing users about the amended policy two weeks prior taking effect. The most current version will always be at http://www.teamwire.eu/terms. If users do not object to the amended policy within two weeks after receiving and users continue the use of the Services after those revisions became effective, the amended policy is considered as accepted by the users.